Data and Reporting Administrator

Discipline: Support Staff
Salary: £21,594.- £23,461.
Contact email:
Job ref: 009722
Published: 9 months ago
Deadline for Application: 22 Nov 2023 23:59

Due to internal progression, we have a fantastic opportunity to join our Disability Services department as a Data & Reporting Administrator.

Reporting to the ALS Systems & Technology Team Leader, the Data & Reporting Administrator utilises Management Information Systems (MIS) and other sources of data used within the college, department and externally (e.g., Local Authorities) to generate accurate reporting information for the department that will feed into various areas as detailed in the role accountabilities.


As the Data and Reporting Administrator, you will be responsible for the manipulation, maintenance and processing of disability services data and aspects of administration related to the department and the remit of the role and wider team.


The role requires an eye for detail, experience working with data and reports (and a willingness to learn) and the ability to use administration skills to ensure the department can use and act on its available sources of data to maximum effect to consistently and accurately monitor and report on the service that is provided to supported students.


This role sits within the Disability Services Department –experience within a Disability Services related role is desirable but not essential


Responsibilities include:

  • Maintain accurate audit logs by populating funding and delivery reports / data in relation to the departments needs
  • Collation of pre and post Disability enrolment data to ensure those declaring support needs are referenced and flagged accordingly
  • Collation of the academic cohort of supported students held on the college MIS – ensuring continued accuracy and quality checks of the information referenced against students
  • Using current and initiating new reports or data representation to demonstrate trends (pre, current or post academic year) in Disability related areas
  • Liaise with curriculum teams as necessary to gather or send relevant disability services information or flags of action
  • Track any actions required between relevant stakeholders in relation to reporting information to meet the deadlines of the department, college, and external parameters as necessary
  • Track various system alerts and triage accordingly (e.g., new starters with support needs) ensuring data is maintained accordingly
  • To assist the wider team in organising and recording their respective information in a consistent and organised way that allows for accurate and timely reporting (e.g., EHCP related information) and act as a go to person for data or reports on disability related information
  • Maintain, input, and produce reports relating to funding and support delivery data for the department which evidences the effective use of resources


For the full job description and person specification, please click here


The Ideal Candidate


The ideal candidate will be learner and quality focused with a commitment to our vision of working together to transform lives. They should be able to contribute to our journey to Outstanding, creating a positive working and study environment, and, Equity, Diversity & Inclusion should be embedded within their core values.


Education & Training


*       GCSE 4 – 9 or equivalent level 2 qualification in Maths or be prepared to pass a test prior to interview to demonstrate level 2 ability and then if appointed achieve within an agreed timescale

*       GCSE 4 - 9 or equivalent level 2 qualification in English or be prepared to pass a test prior to interview to demonstrate level 2 ability and then if appointed achieve within an agreed timescale

*       Evidence of study at a minimum of a full level 3 qualification or relevant experience.




*       Experience of working with and interpreting data from multiple sources

*       Working with the college Data team to modify or create new reporting functions as necessary

*       Excellent interpersonal skills and ability to communicate with staff at all levels within and outside College in a variety of modes.

*       Experience of collating, preparing, and presenting data and using data processing applications such as Microsoft Excel to manipulate and manage information and reporting accurately and effectively


For an informal discussion about the role, please email


We reserve the right to close this vacancy early depending on the level of interest and number of applications so early application is advised.


Bradford College

At Bradford College our ambition is to transform the lives of our learners, help them to aim higher and support them to achieve their goals.

Located in the heart of Bradford, we offer a wide range of courses at varying levels, with something to suit everyone. Undergraduate to postgraduate and professional qualifications to distance learning and short community courses.

Our aim is to attract and retain knowledgeable, passionate and focused individuals who can inspire, motivate and support both learners and colleagues. With a can-do attitude and desire for continuous self-improvement, you could make a difference to the lives of everyone at Bradford College.

Benefits of working at Bradford College:

  • Generous annual leave entitlement – equivalent to 30 days holidays, plus bank holidays
  • Additional college closure days, including 2-week Christmas closure
  • Local government pension scheme, with a generous 18% employer contribution
  • Annual salary reviews
  • Career progression opportunities – 54% of all vacancies are filled internally
  • Free sports and gym facilities
  • Free wellbeing initiatives and access to our exclusive staff indoor and outdoor wellbeing space
  • Confidential employee assistance service and on-site mental health first aiders
  • Access to Bradford College benefits hub, offering retail, travel, leisure and dining discounts and cashback
  • Discounts on greener travel – cycle to work scheme & local MetroCard and Northern Rail discounts
  • Access to hair and beauty treatments in our student-led Signature Spa
  • On-site dining facilities, including our award-winning Grove restaurant
  • A host of training development opportunities
  • Fantastic campus facilities, a short walk to public transport links in the heart of the City of Culture 2025
  • The opportunity to work for an organisation that is truly committed creating a better future for all through education and training.


For full details please click here

*If you have the drive to further develop your skills and abilities, you will be given the support and opportunities you need to enhance your career. This includes access to in-house training and CPD, professional and academic qualifications and mentoring.


Bradford College is committed to supporting and promoting diversity and inclusion amongst our staff and student body. We promote applications across all sections of the community, recognising the benefits a diverse workforce can bring and therefore particularly encourage applications from groups which are underrepresented in our workforce.


We are committed to safeguarding and promoting the welfare of young people and vulnerable adults and expect staff and volunteers to share this commitment. Pre-employment checks will be undertaken for this post including a check with the Disclosure and Barring Service. Please note that social media checks will also be undertaken during the recruitment process.


Please be aware it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children and vulnerable adults.