Estates Administrator

Discipline: Support Staff
Salary: £22,194 - £23,461
Contact email:
Job ref: 020642
Published: 8 days ago
Deadline for Application: 29 May 2024 23:59

Bradford College have a fantastic new opportunity to be an integral part our Estates Department as an Estates Administrator where you will provide support to the wider estates and facilities team.


This is an integral role within the department and will involve a variety of administrative and clerical tasks, supporting the Estates team in maintaining a safe, effective, and attractive environment for students, staff, and visitors.


Responsibilities include:

*       Provide comprehensive administrative support to the Estates Department.

*       Manage correspondence, including emails, phone calls, and mail, ensuring timely responses and appropriate distribution.

*       Prepare and process documents, reports, and presentations as required.

*       Provide administrative support for estates-related projects, including refurbishment, construction, and maintenance projects.

*       Assist in project planning, coordination, and monitoring.

*       Assist in scheduling and coordinating meetings, appointments, and events for the Estates team to ensure effective internal and external communication. 

*       Manage the calendar of the Estates Managers and HoD.

*       Coordinate and oversee onboarding of contractors and service providers to site, ensuring compliance with college policies and procedures.

*       Maintain accurate records and databases related to estates operations, including maintenance schedules, asset registers, and compliance documentation.

*       Update and manage electronic and paper filing systems.

*       Assist in monitoring and tracking the Estates Department budget, including processing invoices, purchase orders, and expense reports.

*       Prepare financial reports and assist in budget planning.

*       Serve as a point of contact for staff, students, and external stakeholders regarding estates-related inquiries and issues.


For the full job description and person specification, please click here 


The Ideal Candidate


Our ideal candidate will be learner and quality focused with a commitment to our vision of working together to transform lives. You should be able to contribute to our journey to Outstanding, creating a positive working and study environment, and, Equity, Diversity & Inclusion should be embedded within your core values.


 Education & Training

*       GCSE A*- C or nationally recognised level 2 qualification in Maths and English or equivalent. (e.g. CSE 1, O Level A – C)



*       Previous administrative experience, ideally in a facilities management or estates environment.

*       Experience with data management and financial administration

*       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.


For an informal discussion about the role, please email  


We reserve the right to close this vacancy early depending on the level of interest and number of applications so early application is advised.


Bradford College

At Bradford College our ambition is to transform the lives of our learners, help them to aim higher and support them to achieve their goals. 


Located in the heart of Bradford, we offer a wide range of courses at varying levels, with something to suit everyone. Undergraduate to postgraduate and professional qualifications to distance learning and short community courses. 


Our aim is to attract and retain knowledgeable, passionate and focused individuals who can inspire, motivate and support both learners and colleagues. With a can-do attitude and desire for continuous self-improvement, you could make a difference to the lives of everyone at Bradford College. 


Benefits of working at Bradford College:

  • Generous annual leave entitlement – equivalent to 30 days holidays, plus bank holidays
  • Additional college closure days, including 2-week Christmas closure
  • Local government pension scheme, with a generous 18% employer contribution
  • Annual salary reviews
  • Career progression opportunities – 54% of all vacancies are filled internally
  • Free sports and gym facilities
  • Free wellbeing initiatives and access to our exclusive staff indoor and outdoor wellbeing space
  • Confidential employee assistance service and on-site mental health first aiders
  • Access to Bradford College benefits hub, offering retail, travel, leisure and dining discounts and cashback
  • Discounts on greener travel – cycle to work scheme & local MetroCard and Northern Rail discounts
  • Access to hair and beauty treatments in our student-led Signature Spa
  • On-site dining facilities, including our award-winning Grove restaurant
  • A host of training development opportunities
  • Fantastic campus facilities, a short walk to public transport links in the heart of the City of Culture 2025
  • The opportunity to work for an organisation that is truly committed creating a better future for all through education and training.


For full details please click  here 


*If you have the drive to further develop your skills and abilities, you will be given the support and opportunities you need to enhance your career. This includes access to in-house training and CPD, professional and academic qualifications and mentoring.  


Bradford College is committed to supporting and promoting diversity and inclusion amongst our staff and student body. We promote applications across all sections of the community, recognising the benefits a diverse workforce can bring and therefore particularly encourage applications from groups which are underrepresented in our workforce.  


We are committed to safeguarding and promoting the welfare of young people and vulnerable adults and expect staff and volunteers to share this commitment. Pre-employment checks will be undertaken for this post including a check with the Disclosure and Barring Service. Please note that social media checks will also be undertaken during the recruitment process. 


Please be aware it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children and vulnerable adults.